Updated on March 12, 2024 in How to

How to Share Your Screen in Microsoft Teams

Adetayo Sogbesan Article author

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Sharing screen in Microsoft Teams is a powerful tool that allows you to hold presentations, share important notes or distribute useful audio files with colleagues.

In this guide, we’ll walk you through how to screen share in Teams on desktop or mobile devices.

Before sharing your screen in Teams, the administrator needs to activate the following options from the Teams admin center:

• • Permit participants to give or request admin control
• • Implement a per-user policy (allow external participant to request or give meeting control on Teams)
• • Permit PowerPoint sharing on Teams
• • Permit Whiteboard sharing and collaboration
• • Allow participants distribute shared notes

How to Share Screen in Microsoft Teams on Desktop

1. First, join a meeting and click on the Share button that appears at the top or bottom of your window page.
2. Select a workspace you want to share on MS Teams.
   

You can choose to share a PowerPoint presentation, a tab, a window, a Whiteboard, or your entire screen. You can also share a second monitor screen if you have more than one connected.

After choosing an action, your screen automatically begins to share with other participants.

3. Once you are done, click ‘stop sharing’ at the bottom tab on the call.

Note: If the screen share feature falls short in facilitating consultations with your colleagues or resolving technical issues that may arise, consider HelpWire—an accessible and free remote access solution.

How to Share Screen on Microsoft Teams on Mac

If you want to share screens in Teams on Mac with another user, the process can be a little complicated. The reason is you’ll need to grant Microsoft Teams the permission to record your device’s screen. You can always address permissions anytime.

1. Click on the “Apple” logo from the window’s top-left corner and then select the option “System Preferences”.
2. A new window will pop up on your screen. Click on the option “Security & Privacy”.
   
3. Go to screen recording and make sure Microsoft Teams is selected. If you’re using the Teams application on the web, you’ll need to grant your browser permission to screen record.

The steps for sharing the screen on MS Teams on a macOS device are quite similar to those on a Windows device:

1. Start a call. Once it’s accepted, look for this button “Share” on the window’s top-right corner. Click on it.
2. From the navigation menu, choose the window or screen you wish to share with the user on the other end of the call.

After it’s done, the other user must be able to see the shared screen.

How to Share Screen on Teams Via a Web Browser

Here’s the quick process on how to share a screen on Teams via browsers:

To enable Teams web browser share screen, ensure to grant the necessary permissions, especially screen recording.

The Teams version and web browser you are using could be the reason you might get a slightly different screen sharing layouts and options. Let’s understand how to enable these permissions in the browsers.

For Google Chrome:

• • In the address bar, locate the lock icon on the website of Microsoft Teams. From the menu, choose  “Site settings”.
• • From the section “Permissions”, locate “Microphone” and “Camera”. Set the options to “Allow.” If you see the options available for “Screen sharing” or  “Screen recording”, consider setting them to “Allow.”
• • In case any permissions are blocked, a “Blocked” will appear in the address bar. It might be highlighted with ‘X’ in red or any other similar icon. Now, click on the icon and set the permissions as “Allow”.

For Microsoft Edge:

• • In the address bar, locate the lock icon and click on it. You may alternatively click on “i” appearing inside a circle.
• • Select “Permissions for this site”.
• • It will open a menu, enable “Allow” for  “Camera” and “Microphone”. Ensure to allow permissions for  “Screen sharing” or “Screen recording”.

Here’s the process on how to share screen on Teams browser:

1. Join a meeting on Teams: Open the Microsoft Teams application in a web browser like Google Chrome or Microsoft Edge. Join your meeting.
2. Start sharing screen: In the controls, locate the icon “Share”. It will be like a square with an arrow. the meeting controls. Click on it.
3. Select items to share: You can now choose the item you want to share with another user. You will get three options to choose from – “Your entire screen”, “A tab”, or “A window”. 
4. Start sharing: Confirm the selected items. Once done, click on “Share.”
5. End Screen Sharing: Once you have finished sharing the items, click on “Stop sharing” from the meeting controls. It will finish the process of sharing the screen.

How to Share Screen on Microsoft Teams on Mobile

Although this guide covers iOS, the steps are the same for Android devices.Here’s what you need to know.

1. On the call, tap the three dots at the bottom of your screen.
   
2. Select the ‘Share’ option. Your device may request you allow Teams to record your screen, so grant this permission.
   
3. Select start broadcast. Call members will only see the Teams app until you switch to the screen you want to present.
4. Once you’re done, return to the Teams app and click ‘Stop broadcasting’ to end screen share.
   

How to Share Your Screen in Microsoft Teams Chat

Sometimes, you want to share your screen from the Teams chat. This option is available on the Windows and macOS app. For mobile devices, you’ll need to begin a video call before you can access the share button.

1. Click on the Screen sharing icon at the bottom or top of your window.
2. Select ‘Screen 1’ or any of the apps listed under ‘Window’, depending on the screen you need.
3. After selecting your preferred option, screen sharing will begin immediately.
4. To stop sharing your screen, click the ‘stop presenting’ button at the top bar.

How to Stop Sharing Screen on Microsoft Teams Shortcut

To stop sharing your screen, simply use the keyboard shortcut: Ctrl + Shift + E. In addition, to start sharing your screen during a Teams call, you can also use the keyboard shortcut: Ctrl + Shift + E.

Because both key combinations are the same, you can use this to toggle between starting and stopping the screen share feature on Teams.